What Are Corporate Secretarial Services?

 

As per the Singapore Company Law, every company must hire at least one company secretary within six months of its date of incorporation. These professionals take care of the administrative work for their company.

 

However, it is tough work. Today, many companies outsource the task to the experienced providers of corporate secretarial services. You have to be careful in finding the right sort of services provider. Or, it is going to jeopardize your compliance and could land you in a mess.

 

Singapore corporate secretarial services providers offer the following services:

 

Company’s ACRA Filing

 

•                     Changes in the company

•                     Filing of Annual return

•                     Changes in the share capital

 

Maintain Statutory Registers

 

•                     Substantial Shareholders

•                     Company Charges

•                     Directors, Secretaries, CEO's, and Auditors

•                     Nominee Directors

•                     Directors’ Interests in Shares and Debentures

•                     Registrable Controllers

•                     Debenture Holders

•                     Minutes book

 

Board Meetings

 

•                     Advise directors on the meeting agenda

•                     Circulate info and documents

•                     Record minutes of the meeting

•                     Prepare resolutions

•                     Endorse copies of the minutes of the meeting

 

 

Annual General Meetings (AGM)

 

•                     Prepare and circulate AGM notice

•                     Prepare AGM agenda in consultation with the Chairman

•                     Prepare and circulate financial statements like Balance Sheets

•                     Prepare and circulate the Director’s report

•                     Prepare and circulate Auditor’s report

•                     Ensure the appointment of a proxy is as per company’s constitution

•                     Ensure proper voting on the resolutions

•                     Record minutes of AGM and getting them signed by Chairman

•                     Ensure safe-keeping and proper use of company seal

•                     Ensure adequate insurance cover for the company

•                     Ensure that all of business letters, notices, and publications carry company’s name

•                     Communicate on issues, like share transfer and allocation, dividend, AGM, and EGM with the shareholders

•                     Advising directors on their statutory duties

•                     Maintain transparency and accountability in the company's activities

 

Fiduciary to Company

 

•                     Protect the interests of the company as its fiduciary and not seek any secret profit while carrying out their duties

•                     Ensure confidentiality of information and trade secrets of the company

 

As the chief compliance officer of the company, the providers of corporate secretarial services make sure that it complies with all its regulatory obligations. They also see to it that it carries out business activities in an ethical manner and stick to its constitution and proper corporate governance while doing so.

Location: Singapore

Comments

Anonymous said…
This article provides a detailed explanation of company secretarial services in Singapore, including information on the providers of corporate secretarial services. Good Share!
20 October 2023 at 01:56
Nita Patil said…
Many business owners don’t realize how important corporate secretarial services are for staying compliant with legal and regulatory requirements. These services help ensure that important filings, records, and corporate governance tasks are handled properly and on time. Especially for startups and SMEs, having professional support in this area can save a lot of time and reduce the risk of non-compliance. For those in Singapore, relying on corporate secretarial services in Singapore can be especially beneficial due to the country's strict regulations. Thanks for breaking down the role of these services so clearly!
27 April 2025 at 23:17
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